DEPARTMENT OF HIGHER EDUCATION AND TRAINING (WEST COAST TVET COLLEGE) AND COLLEGE COUNCIL

 APPLICATIONS: Direct your applications quoting the relevant reference number to: The HR Officer, West Coast TVET College, P.O. Box 935, Malmesbury, 7299 or hand deliver to West Coast TVET College, Central Office, 2 Loedolf Street, Malmesbury, 7300

CLOSING DATE: 15 July 2022, 14h00

NOTE: Applications must be submitted with fully completed, signed and dated new amended Z83 Application for Employment form  (obtainable from any Public Service Department or on the internet at DPSA website www.dpsa.gov.za. The New Z83 form must be accompanied by a recently updated Comprehensive CV; original certified copy  of SACE Certificate (for academic posts); original certified copies of qualifications; original certified copies of Academic Record / Transcript; original certified copy of Identity Document; five contactable references with email addresses. Failure to sign, date Z83 and submit all the requested documents will result in your application not being considered. Candidates whose appointments will promote representatively in terms of race, gender and disability will receive preference. As of 1st July 2006, all new appointments in the public service have to be part of the government employee medical scheme (GEMS) in order to qualify for a government medical subsidy (Only DHET permanent appointments). Correspondence will only be entered into with short-listed applicants. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Note: shortlisted candidates may be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the department. The successful candidate will be required to sign an annual performance agreement, disclose his/her financial interests and be subjected to security clearance. Shortlisted candidates must be available on the day/date scheduled for the interviews. The College has the right not to appoint or to freeze the advertised position/s. Applications received after the closing date, faxed and emailed will not be considered.

POST:                                    ASSISTANT DIRECTOR: CURRICULUM SERVICES NATED (REF. NO. WCTVETC 1/5/0055)
CONTRACT:                        Permanent (Level 10)
SALARY:                              R 477 090. 00 annum plus benefits as applicable in the Public Service
CENTRE:                              Malmesbury, Central Office

REQUIREMENTS: Recognised National Diploma (NQF 6) in Education or related qualification; 3-5 years in Education/Teaching and Learning environment or related field; Knowledge of PSET and CET Act.; A valid driver’s licence;  Knowledge of Teaching and Learning; Knowledge of Skills Development Act, Public Service Regulations and Public Service Act, Labour Relations Act; Knowledge of the Public TVET sector and its regulatory and legislative framework; Knowledge and understanding of the Higher Education sector; Knowledge of Education Act.

DUTIES: Oversee Curriculum  Management and Administration: Develop, implement,    monitor academic and curriculum policies; Support the implementation of new programmes, qualifications and revised National Curriculum (Vocational);  Update NATED qualifications policy with SAQA; Coordinate review of the ICASS guidelines for report 191 and NATED; Develop policy/guidelines for management of curriculum (classroom management policy); Monitoring the conduct of assessments on all programmes; Provide required report to college executive and oversight bodies; Oversee coordinated curriculum delivery at all the colleges delivery site; Ensure the implementation of best practice teaching in collaboration with the campus manager; Oversee Academic Management Services: Provide academic support to lecturing staff; Plan for delivery of quality teaching and learning; Ensure that enrollment targets are set and achieved; Assist with admission processes; Assist students to have and receive the necessary career guidance to enable them to make informed programme choices Provisioning of Examinations, Assessment and Moderation: Conduct workshop for examiners officers at the beginning of every examination cycle; Oversee the smooth running of the examinations and assessment cycles working closely with examiners and assessors; Monitor examinations officers on campuses in planning and preparations; Ensure that all lectures are trained for in invigilation and receive letters of appointments. Implement and monitor policies (examinations, assessment and moderations) and provide support. Provide Learning Materials: Coordinate activities for the development of learning materials; Identify learner material, equipment and other resources requirements; Dissemination of overall learning materials. Management of all Human, Financial and other resources of the unit.  Administrative; Planning and organizing; Financial management; Report writing; Communication and interpersonal; Problem solving; Computer literacy; Analytical; Client oriented; Project management; Team leadership; People management; Client service focus; Integrity; Committed; Proactive; Loyal; Ethics.

POST:                                    ASSISTANT DIRECTOR: CURRICULUM SERVICES NC(V) (REF. NO. WCTVETC 1/5/0054)
CONTRACT:                         Permanent (SL 10)
SALARY:                               R 477 090. 00 annum plus benefits as applicable in the Public Service
CENTRE:                               Malmesbury, Central Office

REQUIREMENTS: Recognised National Diploma (NQF 6) in Education or related qualification; 3-5 years in Education/Teaching and Learning environment or related field; Knowledge of PSET and CET Act.; A valid driver’s licence; Knowledge of Teaching and Learning; Knowledge of Skills Development Act, Public Service Regulations and Public Service Act, Labour Relations Act; Knowledge of the Public TVET sector and its regulatory and legislative framework; Knowledge and understanding of the Higher Education sector; Knowledge of Education Act.

DUTIES: Oversee Curriculum  Management and Administration: Develop, implement,    monitor academic and curriculum policies; Support the implementation of new programmes, qualifications and revised National Curriculum (Vocational);  Update NC (V) qualifications policy with SAQA; Coordinate review of the ICASS guidelines for report 191 and NC (V); Develop policy/guidelines for management of curriculum (classroom management policy); Monitoring the conduct of assessments on all programmes; Provide required report to college executive and oversight bodies; Oversee coordinated curriculum delivery at all the colleges delivery site; Ensure the implementation of best practice teaching in collaboration with the campus manager; Oversee Academic Management Services: Provide academic support to lecturing staff; Plan for delivery of quality teaching and learning; Ensure that enrolment targets are set and achieved; Assist with admission processes; Assist students to have and receive the necessary career guidance to enable them to make informed programme choices Provisioning of Examinations, Assessment and Moderation: Conduct workshop for examiners officers at the beginning of every examination cycle; Oversee the smooth running of the examinations and assessment cycles working closely with examiners and assessors; Monitor examinations officers on campuses in planning and preparations; Ensure that all lectures are trained for in invigilation and receive letters of appointments. Implement and monitor policies (examinations, assessment and moderations) and provide support. Provide Learning Materials: Coordinate activities for the development of learning materials; Identify learner material, equipment and other resources requirements; Dissemination of overall learning materials. Management of all Human, Financial and other resources of the unit.  Administrative; Planning and organizing; Financial management; Report writing; Communication and interpersonal; Problem solving; Computer literacy; Analytical; Client oriented; Project management; Team leadership; People management; Client service focus; Integrity; Committed; Proactive; Loyal; Ethics.
POST:                                    ASSISTANT DIRECTOR: PARTNERSHIPS AND LINKAGES (REF. NO. WCTVETC 1/04/0047)
CONTRACT:                         Permanent (Level 9)
SALARY:                                R 382 245. 00 per annum
CENTRE:                               Malmesbury; Central Office

REQUIREMENTS: Recognized three year National Diploma (NQF 6) Project Management or Marketing; 3-5 years working experience in Project Management and or Business development environment; Drivers licence: Code B; Knowledge and understanding of Building partnerships; Innovation; Marketing and Entrepreneur insight; Financial Management;  Mobilizing resources, Interpretation of statutes; Knowledge of Public Service Act, PFMA, Treasury regulations and other frameworks;    Business planning; Visibility analysis; Knowledge and understanding of administration reporting process and procedures.

DUTIES: Partnerships Management: Build a database of local business and other linkages; Participate in business forums and identify project opportunities; Develop project proposals and plans for joint initiatives; Facilitate handover with the College managers; Form partnership with industry and relevant stakeholders. Business opportunities scanning: Identify opportunities for College income generation; Establish work environment simulation potential; Provide market needs business case rationale for all opportunities; Identify appropriate partner or service provider; Coordinate the submission of tenders and funding proposals; Provide information and reports on programmes, funding and partnership to DHET and other stakeholders. Local and Provincial government relations: Develop and update schedule of local government projects and opportunities; Identify College synergies potential contribution to provincial departments; Build relationships with relevant officials, establish a database of key contacts and participate in meetings as appropriate; Develop proposals for partnering on specific practical opportunities aligned with College core business.  Research Management: Conduct visibility studies for all new and proposed projects; Develop the project and budget; Partner with relevant research organisations; Negotiate and sign service level agreements and or contracts with clients; Provide training and support to LPU and campus staff members on SETA and contractual compliance matters; Coordinate accreditation and application for new programme approvals; Handover the project to the relevant campus or occupational mange; Oversee and maintain student work placement and Work Integrated Learning (WIL): Ensure that the TVET college student placement and WIL policy is in place and adhered to; Analyse the job market, identify scarce skills and match available opportunities with college programme mix; Ensure that an effective system is in place to assist learners to find job placement; Identify potential partners and networks to benefit and support existing graduates; Negotiate the employment opportunities with the employers and promote graduate for vacancies; Ensure that they attend the strategic meeting with SETA to negotiate placement and facilitate the signatory of Memorandum of Understandings (MoU’s): Management of all Human, Financial and other resources of the unit

POST:                                    ASSISTANT DIRECTOR: SUPPLY CHAIN MANAGEMENT AND ASSET (REF. NO. WCTVETC 1/3/0046)
CONTRACT:                         Permanent (Level 9)
SALARY:                                R 382 245. 00 annum plus benefits as applicable in the Public Service
CENTRE:                               Malmesbury; Central Office
REQUIREMENTS: National Diploma or Degree in Supply Chain Management / Public Management / Public Administration / Logistics / Purchasing Management. 3 years’ supervisory experience in Supply Chain Management environment; A valid driver’s licence. Knowledge Public Finance Management Act (PFMA). Treasury Regulations and other related prescripts. Supply chain management policy. Knowledge of the SCM system. Knowledge of human and finance resource management. Government decision making processes. Knowledge on OHS. Interpersonal skills. Computer software skills. Budget forecasting skills. Problem solving and decision-making skills. Time management skills. Verbal and written communication skills.

DUTIES: Managing the demand management process. Compile and review DMP. Compile procurement plan. Verify procurement request received with DMP and advise clients. Verify and advise on specification / Terms of reference from end users. Identify, advise, and implement sourcing strategies for procurement. Managing procurement of goods and services. Analyse requisitions / memorandums and submit for quotations. Verify the completeness of the checklist and adjudicate quotations. Analyse comments on the outstanding requisitions / and Purchase Orders reports. Review Purchase Orders for travelling on the system. Approve receipting of goods and services rendered. Verify comments on the accrual report. Compile memorandum for approval of bid specification committee and bid evaluation committee. Managing of assets and stores. Review Asset Management plan for new acquisitions. Maintain Asset Register and address variances. Manage movement of assets. Oversee asset verification process. Oversee asset disposal / write-off process. Manage the stocktaking process and address variances. Managing of contracts. Manage signing and acceptance of contracts.

POST:                                    ASSISTANT DIRECTOR: FINANCE ACCOUNTING (WCTVETC 1/3/0032)
CONTRACT:                         Permanent (Level 9)
SALARY:                                R 382 245. 00 annum plus benefits as applicable in the Public Service
CENTRE:                               Malmesbury; Central Office

REQUIREMENTS: Recognized National Diploma (NQF level 6/Bachelor degree in Financial/Accounting/Public Management/ BCom or relevant tertiary qualification in finance; 3-5-years relevant experience in finance/accounting field; A valid driver’s license. Knowledge of Public Service Act and Regulations; Knowledge of the PFMA, PPPFA, Treasury Regulations; National treasury’s Finance Management guidelines. Reporting; Computer; Project Management; Planning and Organizing; Financial Management; Communication Skills Client Service focus; Integrity; Proactive; Loyal; Interpersonal relationship

DUTIES: Facilitate Financial Management reporting: Provide an effective and efficient financial reporting service for the college in terms of legislative mandates; Consulate annual financial statements for the college; Monitor the monthly financial management reporting processes (income expenditure, capital expenditure, debtor management and cash flow) for the department; Monitor the submission of annual financial statements. Facilitate budget control: Setting and providing all budgets for TVET college to the CFO for approval; Arranging and Preparing all documentation for the finance and budget committee; Checking of creditors and monthly bank statements reconciliation according to indicative budgets; Ensure that TVET college comply with financial regulations and report monthly. Provide support for Audit processes (internal and external):Assist the Chief Financial Officer in ensuring all statutory requirements of the college are met; Analyze audit reports, manage letters and audit implementation plans to identify financial management support strategies; Assist Chief Financial Officer in the preparation of information for the annual audit; Assisting the external auditors during auditing, clearing of the auditor‘s report; Facilitation of the annual external financial audit of the college, ensuring that audit deadlines are met by clearly indicating time frames to external; auditors as well as obtaining a clear audit plan. Manage and administer payroll: Ensure that employees payroll and financial information is secure and stored in compliance with current legislation; Maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control and petty cash; Controlling the total payroll budget continuously advising executive management and human resources on the feasibility and affordability of employment of new staff; Ensuring all payroll data and transactions are accurately and timeously processed. Administer, control and monitor payments: Administering and control of creditors and debtor’s payments; Administer and control requisitions for payments and orders; Check and submit requisitions for payment of salary advances for staff members; Ensure accurate monthly reconciliations of creditors accounts statements against the account payable. Administer and control creditors and debtors: Ensure accurate capturing of invoices in the accounting systems in order to effect payment on time and accurately to creditors; Ensure accurate monthly reconciliations of creditors accounts statements against the accounts payable; Manage debtor ‘s accounts; Ensure debtors reconciliation is done monthly. Coordinate asset management: Monitor and capturing of all newly acquired assets (moveable/ furniture/ equipment) on asset management system on delivery of such items; Ensure the development of a policy on the disposal of TVET college assets; Implementation of a computerized fixed asset recording system; Ensure accurate recording of asset items, barcoding and costing values Administration of supply chain management processes: Ensures procurement of all requested goods and service; Processes purchasing transactions according to TVET College policies and procedures; Facilitating the development of procurement plans: Monitor implementation of financial management policies and procedures.

POST:                                    STATE ACCOUNTANT REF. NO. WCTVET 1/4/0041
CONTRACT:                       Permanent (SL7)
SALARY:                              R 261 372. 00 annum plus benefits as applicable in the Public Service
CENTRE:                             Central Office

REQUIREMENTS: Recognized three (3) years National Diploma in Accounting/ Financial Management or equivalent qualification (NQF level 6); Degree will be an added advantage; 2-3 years’ experience in the financial management environment; Avalid driver’s license. Knowledge of financial functions, practices as well as the ability to capture data, operate computer and collate financial statistics;  Knowledge of financial accounting procedure, methods and principles established for the processing of specific salary/ financial transactions; Knowledge of the Public Service financial legislations, procedures and Treasury Regulations (PFMA, DORA, PPPFA, Financial Manual); Knowledge of financial operating systems (PERSAL, BAS, VIP and ITS). Computer skills; Planning and organizing; Deadline driven; Good verbal and written communication; Advanced numeracy skills; Ability to perform routine tasks; Ability to operate office equipment; Flexibility; Interpersonal Relations; Accuracy. Client service focus; Integrity; Committed; Proactive; Loyal.  A valid driver’s licence is essential as travelling and extended working hours will be required.

DUTIES: Budget management, monthly budgetary and expenditures; analysis; Perform monthly Debtors and Creditor and reconciliations; Review Asset verifications and Inventory counts; Assist in the year end processes for the Annual Financial Statements and external and internal audit; Finance adhoc duties and supervision of staff.
POST:                                    SENIOR QUALITY MANAGEMENT OFFICER REF. NO. WCTVET 1/2/0016
CONTRACT:                       Permanent (SL8)
SALARY:                              R 321 543. 00 annum plus benefits as applicable in the Public Service
CENTRE:                             Central Office

REQUIREMENTS: Recognized National Diploma (NQF 6) in Quality Management / Internal Audit or equivalent qualification; 3-5 years in Quality Management System/internal Auditing /ISO training; Knowledge of policies and governance environment of TVET Colleges including knowledge of the annual reporting requirement; A valid driver’s license. Knowledge and understanding of the monitoring of performance management development system; Knowledge and understanding of quality management practices following pieces of legislation: CET Act, ISO standards, Quality Management System etc. and internal auditor; Knowledge and understanding of Quality Management System reporting processes and procedures; Knowledge and understating of the application of Public Service legislative framework. Administrative; Planning and organizing; Financial management; Report writing; Communication and interpersonal; Problem solving; Computer literacy; Analytical; Client orientated; Project management; Team leadership; Planning and organizing; People management. Client service focus; Integrity; Committed; Proactive; loyal.

DUTIES: Ensure overall supervision and conduct customer satisfaction surveys for the college. Distribute Survey Questionnaires; Collect and Analyze data on surveys; Compile survey report; Distribute survey report and discuss the way forward. Ensure overall supervision, schedule and conduct management reviews for the college. Prepare needed data for management reviews; Distribute feedback to top management on the effectiveness of the quality management system and the need for improvement as per MR minutes; Remind process owners to execute the ‘To Do List” recommendations to promote systematic continuous improvement.; Use management reviews as an opportunity to improve service delivery. Ensure overall supervision, prepare and conduct SABS surveillance Audits/ Recertification Audits for the college. Prepare campuses and departments at central office for surveillance/ recertification audits; Apply recommendations made in the audit report to improve service delivery. Ensure overall supervision and provide administrative duties and adhere to policies. Compile and submit reports on QMS to internal and external stakeholders; Maintain and update all databases for QMS interventions; Ensure proper use of all official resources in-line with departmental policies and prescripts.

POST:                                    STUDENT RECRUITMENT PRACTITIONER REF NO: WCTVET 5/4/0052
CONTRACT:                         Permanent (SL5)
SALARY:                              R 176 310. 00 plus 37% in lieu of benefits per annum
CENTRE:                              Vredenburg Campus

REQUIREMENTS: Grade 12 / Senior Certificate/ NC(V) Level 4 / Marketing Certificate N6; Minimum two (2) years’ experience Marketing Communication and Public Relations; valid driver’s license; Computer literacy (Microsoft Office tools) intermediate to advanced.

DUTIES: Student Recruitment: Planning and execution of student recruitment activities; Ensure student targets are met; Bottom-up marketing, newsletters, Promotions, social media marketing and editorials; Exhibitions. Communication: Supply credible content for communication process; Coordinate internal and external communication on campuses; Database management and telemarketing. Branding and Corporate Identity: Input in the management of the branding and coordinate brand positioning on campus; establish and maintain the corporate identity internally and externally. Campus Marketing: Identify marketing opportunities; Conduct marketing activities; Support Student Support activities. Administration: Planning and reporting according to Management Report System. Skills, knowledge and abilities: Knowledge of student recruitment; Ability to plan and implement recruitment activities; Ability to work in a pressurised environment while remaining calm; Ability to communicate effectively, both orally and in writing; Ability to gather data, compile information and prepare reports; Possess drive and passion; Attention to detail; Ability to work independently and without supervision; Telephone etiquette and administration abilities; Ability to develop and deliver presentations; Ability to work effectively with diverse populations.
POST:                                    FUNDRAISING COORDINATOR REF. NO. WCTVET 1/4/0046
CONTRACT:                        2 year’s College Council Contract
SALARY:                              R 321 543. 00 per annum plus37% in lieu of benefits (SL 8)
CENTRE:                              Central Office

REQUIREMENTS: Relevant tertiary qualifications and proven fundraising track record; three (3) years’ experience in fundraising; financial administration and budget management skills; proven networking, donor cultivation and relationship building; A valid code 08 Drivers license and must be willing to travel.

DUTIES: Implement campaigns by preparing fundraising strategies; plans, and objectives, planning and organizing promotional presentations; updating calendars; support campus fundraising staff by providing strategies; plans, data, market trends, forecasts, analysis, new products information; relaying donor requests; plan meetings by identifying, assembling and coordinating requirements; establishing contacts; developing schedules and assignments; coordinating mailing lists; manage and co-ordinate the maintenance of all internal and external donor contact; manage and co-ordinate the distributing of fundraising marketing material; monitors budget by comparing and analysing actual results with plans and forecasts; updates job knowledge by participating in educational opportunities; reading trade publications;  accomplishes organisation goals by accepting ownership for accomplishing new and different request; exploring opportunities to add value to job accomplishments; plans, manages and implements in partnership with the marketing team fundraising initiatives; ensures annual fundraising targets are achieved.

Skills and abilities: Fundraising; financial administration and budget management skills; proven networking ,donor cultivation and relationship building skills; good proposal writing abilities; ethical and professional approach to fundraising; ability to perform under pressure; work experience in education or youth related sector advantageous; ability  to communicate at all levels within the presentation; good organisational; written; administration; projects management; time management; presentation and networking skills required. Code 08 Drivers license and must be willing to travel.

ENQUIRIES:                    Ms A Arosi/ Ms A Fortuin Tel No: (022) 482 1143