Where Can I Find Out About Tenders or Bids
Tenders at all levels of government – national, provincial and local – must be advertised. You can find the listing of all national and provincial government tenders currently available in the Government Tender Bulletin, which is published every Friday. The bulletin is available online on the National Treasury website or the SA Government Online website.
You can also subscribe by post to the Government Tender Bulletin for R39.32 a year by contacting the Government Printer:
Private Bag X85, Bosman Street, Pretoria, 0001
- For Verbal Quotations (R2 001 to R10 000): These can be sourced by means of telephonic enquiries from possible suppliers.
- For Tradeworld (Purchasing System) (R10 001 to R500 000): The Western Cape Government (WCG) uses an independent third party called Quadrem/TradeWorld, to distribute their Request for Quotations (RFQs), under R500 000, to the WCG supplier database. These RFQs together with many others, including formal tenders nationally, are available through a subscription service called TradeWorld Leads and Tenders. Results of RFQs awarded are also available to subscribers on the TradeWorld website.
- For Competitive Bids (R500 001 and above): Tenders for the Western Cape Government are published in the Government Tender Bulletin and also published on the National Government page
How Do I Complete a Tender or Bid?
Each tender or bid advert indicates where you can collect the documents you need to fill in to submit your tender, and where they should be submitted. The advert also indicates a closing date. No late tenders can be accepted. Look out for any compulsory site meetings or any other special conditions of contract, because non-compliance can disqualify you.
- Tenders or bids have to be in writing. Each tender has a number of associated forms that must accompany the tender you submit.
- The specific forms you require for your tender should be listed in the tender documentation.
- You should consider very carefully how you fill in these forms. Get advice if you are unsure of anything.
- Once you have all of the forms completed and signed, place your tender in an envelope with the tender number on it. Deliver your tender before the closing time to the place specified when the tender was advertised.
Tips for Tendering
- Always provide all the information requested in the tender application. Do not forget things like your tax clearance certificate and shareholding certificates.
- It is important that the calculations of tender prices is correct.
- Always sign your bid document. Unsigned documents are unresponsive and will therefore be disqualified.
- If you are an HDI, remember to claim your points. Points unclaimed are points lost!
- Make sure that you drop the tender into the right box, before the closing time. By law, no late bids will be accepted, not even one second past the closing time.
- If samples are requested, sufficient amounts must be supplied to enable the item to be evaluated under the appropriate technical or clinical conditions. Ensure that any requirements related to compliance with SABS specifications are met.
Tips From the Procurement Officials
- Always read through the bid documents carefully.
- Complete the document in full.
- Do a proper cost analysis when calculating your bid prices. Bids calculated too high or too low are considered unresponsive.
- Enquire about the bid and obtain all the relevant information before completing the tender document.
- Feel free to ask why you were unsuccessful so that you may learn from mistakes made.
- Make sure that you are able to meet all of the requirements within the specified time and are able to honour your offer in the event that your bid is successful.
- Do not make any misrepresentations or false statements in your bid documentation. It is a legal document and therefore enforceable by law.
- Quality services and products will improve your track record and good standing with the department. Poor delivery creates a negative impression not only for your business but for all small businesses in general.
Who To Contact?
If you need help, contact the provincial contacts for procurement, or contact your nearest tender advice centre for free assistance.
West Coast College advertises its tenders in the local newspapers in their classifieds section on Fridays in the legal section. We may advertise in the Government Tender Bulletin (GTB) as well.
Would you like to register on our Supplier Database?
West Coast TVET College would like to invite all prospective Suppliers/ Service Providers who can render goods & services in line with its business objectives. Existing Service Providers are also invited to update or provide the College with new or relevant information. The database registration forms may be collected at West Coast College Central Office 2 Loedolf Street, Malmesbury or may be downloaded here
- The College reserves the right to register or reject the application.
- Individuals that need assistance with completion of the College Suppler Database application can contact the office at 022 482 1143 extension 119 or 122.
- Completed Applications clearly marked (Application for Registration on Database) and in sealed envelope, must be submitted at the above mentioned address or can be posted to PO Box 935, Malmesbury 7300, no later than 17 November 2017.
For more information please contact:
Ms Myrna Folding or Ms Nicole Strauss on the following numbers: Tel: 022 482 1143 extensions 119 or 122 and email: firstname.lastname@example.org or